Alumni Relations Coordinator
4.
0 Full-time 15 hours ago Full Job Description The Program Coordinator is a part of the Alumni Engagement team and supports a dedicated team of professionals responsible for the continuous engagement of Vanderbilt's alumni and parents around the world.
This team is fast-paced, collaborative, and impact-driven to continually increase alumni engagement and giving.
This role provides operational support for the Assistant Vice Chancellor, and two Executive Directors, and assists with additional initiatives needed across all of Alumni Engagement.
Responsibilities range from administrative tasks, data entry, travel/logistical support, and calendar management.
Additionally, the program coordinator may assist in support of team-wide initiatives, and meeting/presentation help.
Ideal candidates should be customer-service oriented, have strong attention to detail, flexibility, the ability to complete tasks with urgency, and able to prioritize multiple tasks and work independently.
About the Work Unit :
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals.
The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs.
Duties and
Responsibilities:
Provide administrative support to the Assistant Vice Chancellor, two Executive Directors, and other members of the team, as needed.
Calendar management of leadership team, and overall support to team-wide calendar Schedule meetings, coordinate agendas/presentation materials, and assist with team follow-up Assist as needed with booking travel and completing expense reports Onboarding team members for Communication-based needs (email groups/inboxes, calendars, phones), and serving as primary liaison with DAR administrative support manager Additional ad-hoc project assistance as requested Supports engagement efforts through data reports and frontline customer service.
Provide exceptional frontline customer service to constituents by responding to emails through shared inboxes and phone lines.
This requires the ability to answer questions in a timely manner, troubleshoot issues, and work with team members to identify solutions.
Run and organize reports as requested by the leadership team; in partnership with the Engagement Operations team Enter data into the CRM system Contribute to an outcome-driven and continuous improvement culture.
Embrace a positive work culture with the goal of balancing office days and flexible work arrangements that supports teammates who travel Maintain strict confidentiality related to sensitive donor and departmental information Work cross-departmentally to foster collaboration between areas, and perform tasks and other duties as assigned Supervisory Relationships :
This position does not have supervisory responsibility.
This position reports administratively and functionally to the Executive Director of Alumni Engagement, but will also work closely with the Executive Director of Annual Giving and Assistant Vice Chancellor, Alumni Engagement and Annual Giving.
Education and Certifications:
Bachelor's degree, or the equivalent, is necessary Qualifications :
Three years of relevant development work experience, or the equivalent, is necessary Prefer two years of experience in higher education Excellent interpersonal management skills Confidentiality and discretion are a must Must have a professional attitude, and exhibit considerable tact, persuasion, and judgment in interactions with internal and external constituents Strong computer skills including Microsoft Excel, PowerPoint, and Word Affinity for mastering new computer programs and database management Demonstrated ability to work successfully with high-level executives Ability to make independent decisions Excellent oral and written communication skills Excellent customer service skills Excellent project management skills with the ability to multi-task Ability to handle crisis situations and perform well under pressure The position requires flexibility to work nights and weekends when needed Values the importance of equity as an organizational operating principle and is committed to equity, diversity, and inclusion Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff.
Our commitment to diversity makes us who we are.
We have created a community that celebrates differences and lets individuality thrive.
As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone.
The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer.
Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected:
criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt is a community of talented and diverse staff & faculty! At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis.
Located in Nashville , Tennessee, on a 330
acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of America's Best Large Employers as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running.
We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
Working and growing together as a community of communities we are One Vanderbilt.
Providing a work environment where every staff and faculty member can be their authentic and best self , while providing the resources and opportunities to learn and grow.
Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career.
We understand you are unique and have a story.
We want to hear it.
We encourage you to apply today so that you might become a part of our story.
Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority.
As part of that commitment, the University requires all employees to (1) participate in any required on-campus COVID-19 testing protocol as may then be in effect, or (2) show proof of full vaccination against COVID-19.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Full-time 15 hours ago Full Job Description The Program Coordinator is a part of the Alumni Engagement team and supports a dedicated team of professionals responsible for the continuous engagement of Vanderbilt's alumni and parents around the world.
This team is fast-paced, collaborative, and impact-driven to continually increase alumni engagement and giving.
This role provides operational support for the Assistant Vice Chancellor, and two Executive Directors, and assists with additional initiatives needed across all of Alumni Engagement.
Responsibilities range from administrative tasks, data entry, travel/logistical support, and calendar management.
Additionally, the program coordinator may assist in support of team-wide initiatives, and meeting/presentation help.
Ideal candidates should be customer-service oriented, have strong attention to detail, flexibility, the ability to complete tasks with urgency, and able to prioritize multiple tasks and work independently.
About the Work Unit :
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals.
The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs.
Duties and
Responsibilities:
Provide administrative support to the Assistant Vice Chancellor, two Executive Directors, and other members of the team, as needed.
Calendar management of leadership team, and overall support to team-wide calendar Schedule meetings, coordinate agendas/presentation materials, and assist with team follow-up Assist as needed with booking travel and completing expense reports Onboarding team members for Communication-based needs (email groups/inboxes, calendars, phones), and serving as primary liaison with DAR administrative support manager Additional ad-hoc project assistance as requested Supports engagement efforts through data reports and frontline customer service.
Provide exceptional frontline customer service to constituents by responding to emails through shared inboxes and phone lines.
This requires the ability to answer questions in a timely manner, troubleshoot issues, and work with team members to identify solutions.
Run and organize reports as requested by the leadership team; in partnership with the Engagement Operations team Enter data into the CRM system Contribute to an outcome-driven and continuous improvement culture.
Embrace a positive work culture with the goal of balancing office days and flexible work arrangements that supports teammates who travel Maintain strict confidentiality related to sensitive donor and departmental information Work cross-departmentally to foster collaboration between areas, and perform tasks and other duties as assigned Supervisory Relationships :
This position does not have supervisory responsibility.
This position reports administratively and functionally to the Executive Director of Alumni Engagement, but will also work closely with the Executive Director of Annual Giving and Assistant Vice Chancellor, Alumni Engagement and Annual Giving.
Education and Certifications:
Bachelor's degree, or the equivalent, is necessary Qualifications :
Three years of relevant development work experience, or the equivalent, is necessary Prefer two years of experience in higher education Excellent interpersonal management skills Confidentiality and discretion are a must Must have a professional attitude, and exhibit considerable tact, persuasion, and judgment in interactions with internal and external constituents Strong computer skills including Microsoft Excel, PowerPoint, and Word Affinity for mastering new computer programs and database management Demonstrated ability to work successfully with high-level executives Ability to make independent decisions Excellent oral and written communication skills Excellent customer service skills Excellent project management skills with the ability to multi-task Ability to handle crisis situations and perform well under pressure The position requires flexibility to work nights and weekends when needed Values the importance of equity as an organizational operating principle and is committed to equity, diversity, and inclusion Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff.
Our commitment to diversity makes us who we are.
We have created a community that celebrates differences and lets individuality thrive.
As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone.
The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer.
Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected:
criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt is a community of talented and diverse staff & faculty! At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis.
Located in Nashville , Tennessee, on a 330
acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of America's Best Large Employers as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running.
We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
Working and growing together as a community of communities we are One Vanderbilt.
Providing a work environment where every staff and faculty member can be their authentic and best self , while providing the resources and opportunities to learn and grow.
Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career.
We understand you are unique and have a story.
We want to hear it.
We encourage you to apply today so that you might become a part of our story.
Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority.
As part of that commitment, the University requires all employees to (1) participate in any required on-campus COVID-19 testing protocol as may then be in effect, or (2) show proof of full vaccination against COVID-19.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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