Administrative Assistant
TNB-Fitness TNB-Fitness Nashville, TN Nashville, TN Part-time Part-time $20 - $25 an hour $20 - $25 an hour 19 hours ago 19 hours ago 19 hours ago TNBC is seeking a highly organized and detail-oriented Administrative Assistant to join our team.
The ideal candidate will provide exceptional administrative support, contributing to the smooth operation of our organization.
The Administrative Assistant will be responsible for various administrative tasks, including client intake, client follow-up, handling correspondence, and maintaining office records.
This role requires excellent communication skills, strong multitasking abilities, and the ability to work independently while prioritizing tasks effectively.
Responsibilities:
1.
Provide comprehensive administrative support to executives, managers, and team members.
2.
Coordinate and schedule meetings, conference calls, and events, including booking venues and arranging catering if necessary.
3.
Prepare and distribute meeting agendas, minutes, and follow-up action items as required.
4.
Handle incoming calls, emails, and correspondence, responding or redirecting inquiries appropriately.
5.
Maintain and organize physical and digital office records, ensuring accuracy and confidentiality.
6.
Assist with the preparation, editing, and formatting of documents, reports, and presentations.
7.
Perform data entry and update databases, spreadsheets, and other tracking systems.
8.
Order and maintain office supplies and equipment, monitoring inventory levels and coordinating repairs.
9.
Assist in the preparation and coordination of fundraising events.
10.
Support HR department with tasks such as onboarding new employees, maintaining employee records, and coordinating employee benefits.
11.
Process client applications and follow up.
12.
Coordinate with company to ensure a clean and organized office environment, ensuring common areas are tidy and presentable.
13.
Adhere to company policies and procedures, including maintaining confidentiality of sensitive information.
Qualifications:
-High school diploma or equivalent; additional certification or coursework in office administration is a plus.
-Proven experience as an administrative assistant, or similar role.
-Proficient in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and email management tools.
-Strong organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
-Excellent verbal and written communication skills, with a keen eye for detail and accuracy.
-Ability to handle confidential information with discretion and maintain a high level of professionalism.
-Exceptional interpersonal skills, with the ability to work well in a team environment and interact with individuals at all levels.
-Strong problem-solving skills and the ability to think proactively to anticipate needs and -resolve issues.
-Flexibility and adaptability to handle changing priorities and work under pressure.
-Knowledge of basic accounting principles and experience with budget tracking is a plus.
Job Type:
Part-time Pay:
$20.
00 - $25.
00 per hour Schedule:
Day shift Ability to commute/relocate:
Nashville, TN 37204:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
3 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The ideal candidate will provide exceptional administrative support, contributing to the smooth operation of our organization.
The Administrative Assistant will be responsible for various administrative tasks, including client intake, client follow-up, handling correspondence, and maintaining office records.
This role requires excellent communication skills, strong multitasking abilities, and the ability to work independently while prioritizing tasks effectively.
Responsibilities:
1.
Provide comprehensive administrative support to executives, managers, and team members.
2.
Coordinate and schedule meetings, conference calls, and events, including booking venues and arranging catering if necessary.
3.
Prepare and distribute meeting agendas, minutes, and follow-up action items as required.
4.
Handle incoming calls, emails, and correspondence, responding or redirecting inquiries appropriately.
5.
Maintain and organize physical and digital office records, ensuring accuracy and confidentiality.
6.
Assist with the preparation, editing, and formatting of documents, reports, and presentations.
7.
Perform data entry and update databases, spreadsheets, and other tracking systems.
8.
Order and maintain office supplies and equipment, monitoring inventory levels and coordinating repairs.
9.
Assist in the preparation and coordination of fundraising events.
10.
Support HR department with tasks such as onboarding new employees, maintaining employee records, and coordinating employee benefits.
11.
Process client applications and follow up.
12.
Coordinate with company to ensure a clean and organized office environment, ensuring common areas are tidy and presentable.
13.
Adhere to company policies and procedures, including maintaining confidentiality of sensitive information.
Qualifications:
-High school diploma or equivalent; additional certification or coursework in office administration is a plus.
-Proven experience as an administrative assistant, or similar role.
-Proficient in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and email management tools.
-Strong organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
-Excellent verbal and written communication skills, with a keen eye for detail and accuracy.
-Ability to handle confidential information with discretion and maintain a high level of professionalism.
-Exceptional interpersonal skills, with the ability to work well in a team environment and interact with individuals at all levels.
-Strong problem-solving skills and the ability to think proactively to anticipate needs and -resolve issues.
-Flexibility and adaptability to handle changing priorities and work under pressure.
-Knowledge of basic accounting principles and experience with budget tracking is a plus.
Job Type:
Part-time Pay:
$20.
00 - $25.
00 per hour Schedule:
Day shift Ability to commute/relocate:
Nashville, TN 37204:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
3 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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