Administrative Services Assistant (ASA 4)
Nashville, TN Nashville, TN Full-time Full-time $39,058 - $42,000 a year $39,058 - $42,000 a year 3 days ago 3 days ago 3 days ago Administrative Services Assistant (ASA 4) Office of Administrative Services / Division of Administration Nashville, TN / Davidson County $39,058-$42,000 Flexible Work Schedule We're Hiring! The Department of General Services for the State of Tennessee is looking for just the right person to fill the role of Administrative Services Assistant and join our team.
The Administrative Services Assistant is a valued member of the Office of Administrative Services (OAS) within the Division of Administration.
In this role, you will be responsible for preparing requisitions and purchase orders requested by the Health Facilities Commission (HFC), Sports Wagering Advisory Council (SWAC), Tennessee Department of Financial Institutions (TDFI), and divisions within the Department of General Services (DGS).
You will monitor payments and invoices, conduct research, analyze purchases to ensure they meet all department, state, and federal guidelines, and communicate with the various parties connected to these purchases.
When you join the Department of General Services, you will enjoy a competitive benefits package that includes flexible and hybrid remote schedules; health, dental, vision, and life insurance; tuition assistance; 401K, and retirement plans; employee discounts for personal purchases; free downtown parking; better-than-average sick and annual leave (PTO); plus State holidays.
The monthly starting salary is $3,255 to $3,500 (determined by experience) and has a flexible work schedule.
What is the Department of General Services, and what do we do? The Department of General Services makes Tennessee State Government work! Literally.
State troopers, and social workers, are a few State employees who couldn't do their jobs without the vehicles we purchase and maintain.
The Department of Transportation relies on us to purchase salt to treat icy roads.
When you visit the State Capitol or other State buildings across Tennessee, our Department has had a hand in it.
We are responsible for operating, managing, and maintaining real estate assets owned by the State.
Even the governor relies on our team to document his appearances and various State events through photography.
Selected as one of the Tennessean's Top Workplaces in 2020, 2021, and 2022, the Department of General Services' mission is to serve as a trusted partner to deliver mission-focused general services to support Tennessee State government.
Our vision is to create a culture of excellence that produces consistent strategic and innovative support solutions for our State.
We do this with a commitment to four core values:
thorough, engaged, accountable, and motivated.
Commissioner Christi Branscom leads this incredible team of hard-working professionals.
Check out the link at the end of this post to hear what she has to say about working for the Department of General Services.
Are you the person we're looking for? You're self-motivated and highly organized You think strategically, and you're not afraid to take initiative.
You think one step ahead, anticipating feedback and requests that efficiently move projects forward.
You are results-driven and skilled at managing projects while adhering to timelines.
You take a proactive approach to tasks or projects assigned to you.
You can handle multiple projects at one time while maintaining strong attention to detail.
You are a customer-focused, diplomatic relationship builder You are committed to providing top-quality customer service to those you interact with.
You act with the customer in mind and seek to establish and maintain effective relationships with them to gain their trust and respect.
You are not afraid to ask questions but do so with great diplomacy and respect.
You enjoy building and maintaining positive relationships with people as you seek to achieve work- related goals.
You possess superior problem-solving skills and are an excellent communicator You think on your feet.
You have the courage to speak up, clearly express expectations, and ask hard questions.
You know how to use logic and reasoning to make sense of situations and develop intelligent solutions.
You demonstrate the ability to communicate effectively with high competence.
You will possess excellent presentation, verbal, and written communication skills.
You are independent, resourceful, and confident You look for solutions to problems and are not afraid to try new things.
You take ownership of your projects and can effectively plan and manage your time.
You believe in yourself and your abilities.
You can set priorities and stay focused on your goals.
If this describes you, we invite you to apply today! Want to know more about the Department of General Services and where this position fits? The Department of General Services (DGS) is responsible for providing goods and services to the State government of Tennessee.
Our primary customers are other State departments and agencies.
But we also serve vendors wishing to do business with the State and citizens and organizations interested in purchasing surplus government property.
DGS consists of five divisions:
Central Procurement Office (CPO), State of Tennessee Real Estate Management (STREAM), Vehicle and Asset Management (VAM), Document Solutions, and the Division of Administration.
As we proudly provide essential operational needs to all Tennessee State government agencies, we do so with a focus on reducing the administrative cost of government.
This ensures our citizens receive the care and service they deserve and permits more State resources to be directed toward vital programs and services for all Tennesseans.
The Division of Administration is one of five divisions within the Department of General Services.
In addition to strategy and culture, the division manages and supports the other divisions through various support business units that include the Office of Administrative Services, the Office of Communications, the Office of Financial Management, the Office of General Counsel, and the Office of Internal Audit.
DGS receives additional support through our HR and Talent Management business partners.
The Office of Administrative Services (OAS) provides internal procurement, payment and IT support, and external procurement support to small departments and agencies within Tennessee State Government.
OAS also provides ID Badging Services for State employees and manages State government employee and visitor parking in Downtown Nashville through the Parking Services Office.
Additionally, OAS provides state-wide conference center management of DGS-managed shared meeting spaces across the State through the Conference Center Office.
We are always looking for extremely talented individuals to join our growing team dedicated to serving the great state of Tennessee.
Join us in making a difference for the State of Tennessee! Links:
Details on the State's benefits program:
http:
//bit.
ly/3Ay3ge7 Video message from Commissioner Branscom:
http:
//bit.
ly/3TTQXQi Detailed
Job Description:
bit.
ly/3XoYOIN Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace.
It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status, or any other category protected by state and/or federal civil rights laws.
Job Type:
Full-time Pay:
$39,058.
00 - $42,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Work Location:
Hybrid remote in Nashville, TN 37243.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Administrative Services Assistant is a valued member of the Office of Administrative Services (OAS) within the Division of Administration.
In this role, you will be responsible for preparing requisitions and purchase orders requested by the Health Facilities Commission (HFC), Sports Wagering Advisory Council (SWAC), Tennessee Department of Financial Institutions (TDFI), and divisions within the Department of General Services (DGS).
You will monitor payments and invoices, conduct research, analyze purchases to ensure they meet all department, state, and federal guidelines, and communicate with the various parties connected to these purchases.
When you join the Department of General Services, you will enjoy a competitive benefits package that includes flexible and hybrid remote schedules; health, dental, vision, and life insurance; tuition assistance; 401K, and retirement plans; employee discounts for personal purchases; free downtown parking; better-than-average sick and annual leave (PTO); plus State holidays.
The monthly starting salary is $3,255 to $3,500 (determined by experience) and has a flexible work schedule.
What is the Department of General Services, and what do we do? The Department of General Services makes Tennessee State Government work! Literally.
State troopers, and social workers, are a few State employees who couldn't do their jobs without the vehicles we purchase and maintain.
The Department of Transportation relies on us to purchase salt to treat icy roads.
When you visit the State Capitol or other State buildings across Tennessee, our Department has had a hand in it.
We are responsible for operating, managing, and maintaining real estate assets owned by the State.
Even the governor relies on our team to document his appearances and various State events through photography.
Selected as one of the Tennessean's Top Workplaces in 2020, 2021, and 2022, the Department of General Services' mission is to serve as a trusted partner to deliver mission-focused general services to support Tennessee State government.
Our vision is to create a culture of excellence that produces consistent strategic and innovative support solutions for our State.
We do this with a commitment to four core values:
thorough, engaged, accountable, and motivated.
Commissioner Christi Branscom leads this incredible team of hard-working professionals.
Check out the link at the end of this post to hear what she has to say about working for the Department of General Services.
Are you the person we're looking for? You're self-motivated and highly organized You think strategically, and you're not afraid to take initiative.
You think one step ahead, anticipating feedback and requests that efficiently move projects forward.
You are results-driven and skilled at managing projects while adhering to timelines.
You take a proactive approach to tasks or projects assigned to you.
You can handle multiple projects at one time while maintaining strong attention to detail.
You are a customer-focused, diplomatic relationship builder You are committed to providing top-quality customer service to those you interact with.
You act with the customer in mind and seek to establish and maintain effective relationships with them to gain their trust and respect.
You are not afraid to ask questions but do so with great diplomacy and respect.
You enjoy building and maintaining positive relationships with people as you seek to achieve work- related goals.
You possess superior problem-solving skills and are an excellent communicator You think on your feet.
You have the courage to speak up, clearly express expectations, and ask hard questions.
You know how to use logic and reasoning to make sense of situations and develop intelligent solutions.
You demonstrate the ability to communicate effectively with high competence.
You will possess excellent presentation, verbal, and written communication skills.
You are independent, resourceful, and confident You look for solutions to problems and are not afraid to try new things.
You take ownership of your projects and can effectively plan and manage your time.
You believe in yourself and your abilities.
You can set priorities and stay focused on your goals.
If this describes you, we invite you to apply today! Want to know more about the Department of General Services and where this position fits? The Department of General Services (DGS) is responsible for providing goods and services to the State government of Tennessee.
Our primary customers are other State departments and agencies.
But we also serve vendors wishing to do business with the State and citizens and organizations interested in purchasing surplus government property.
DGS consists of five divisions:
Central Procurement Office (CPO), State of Tennessee Real Estate Management (STREAM), Vehicle and Asset Management (VAM), Document Solutions, and the Division of Administration.
As we proudly provide essential operational needs to all Tennessee State government agencies, we do so with a focus on reducing the administrative cost of government.
This ensures our citizens receive the care and service they deserve and permits more State resources to be directed toward vital programs and services for all Tennesseans.
The Division of Administration is one of five divisions within the Department of General Services.
In addition to strategy and culture, the division manages and supports the other divisions through various support business units that include the Office of Administrative Services, the Office of Communications, the Office of Financial Management, the Office of General Counsel, and the Office of Internal Audit.
DGS receives additional support through our HR and Talent Management business partners.
The Office of Administrative Services (OAS) provides internal procurement, payment and IT support, and external procurement support to small departments and agencies within Tennessee State Government.
OAS also provides ID Badging Services for State employees and manages State government employee and visitor parking in Downtown Nashville through the Parking Services Office.
Additionally, OAS provides state-wide conference center management of DGS-managed shared meeting spaces across the State through the Conference Center Office.
We are always looking for extremely talented individuals to join our growing team dedicated to serving the great state of Tennessee.
Join us in making a difference for the State of Tennessee! Links:
Details on the State's benefits program:
http:
//bit.
ly/3Ay3ge7 Video message from Commissioner Branscom:
http:
//bit.
ly/3TTQXQi Detailed
Job Description:
bit.
ly/3XoYOIN Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace.
It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status, or any other category protected by state and/or federal civil rights laws.
Job Type:
Full-time Pay:
$39,058.
00 - $42,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Work Location:
Hybrid remote in Nashville, TN 37243.
Estimated Salary: $20 to $28 per hour based on qualifications.
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