Administrative Assistant
Nashville, TN Nashville, TN Full-time Full-time $20 - $24 an hour $20 - $24 an hour 2 hours ago 2 hours ago 2 hours ago At Whaley we know people are vital to our success.
We offer a competitive salary and generous benefits including:
Medical, Dental, and Vision 401k & Profit Sharing Paid Holidays & Vacation Short-Term Disability Long-Term Disability Insurance (company paid) Life Insurance (company paid.
To learn more about us, visit Whaley Careers:
www.
whaleyfoodservice.
com/careers Summary This position is responsible for meeting the daily, weekly and monthly administrative needs of the branch location.
Description Answers high volume of incoming customer calls.
Open service orders as needed in the computer system.
Assist with dispatching duties as needed.
Close service orders for billing upon completion of order using the computer system.
Assist in resolving customer problems/complaints.
Check parts in and out of inventory at the branch location to ensure accurate inventory control.
Insure return of warranty parts to corporate warranty department.
Ship and receive parts and equipment for the branch.
Keep parts stock clean and organized.
Generate accurate purchase orders for parts to corporate office and outside vendors.
Perform perpetual inventory as required and assist in annual inventory.
Run daily and monthly reports.
Submit reports as required to corporate office.
Provide technicians with any necessary information needed for their service calls.
Route parts calls as necessary.
Maintain clean and professional office environment.
If necessary, work with factories in obtaining correct parts for service needs.
Performs other duties as required.
Required Education Experience A High School diplomas or the equivalent in experience.
1-3 years of previous administrative experience combined with 2 years of computer experience.
Skills and Abilities Strong windows based computer skills including Microsoft Word and Excel.
Good verbal and written communication skills combined with good interpersonal skills.
High level of accuracy.
Strong attention to detail.
Ability to manage competing priorities and multiple tasks simultaneously.
Typing speed of 50 WPM or higher.
Working Environmental Conditions:
Parts/Stock room and office environment.
Some lifting up to 50 pounds may be required.
Some twisting, bending and stooping associated with stocking of parts.
Some computer usage (mouse and keyboarding) approximately 30%-50% of time.
Some local travel for parts delivery and pick up may be required; additional infrequent travel to corporate office.
Job Type:
Full-time Pay:
$20.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Nashville, TN:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
3 years (Preferred) Work Location:
In person Required Education Experience.
Estimated Salary: $20 to $28 per hour based on qualifications.
We offer a competitive salary and generous benefits including:
Medical, Dental, and Vision 401k & Profit Sharing Paid Holidays & Vacation Short-Term Disability Long-Term Disability Insurance (company paid) Life Insurance (company paid.
To learn more about us, visit Whaley Careers:
www.
whaleyfoodservice.
com/careers Summary This position is responsible for meeting the daily, weekly and monthly administrative needs of the branch location.
Description Answers high volume of incoming customer calls.
Open service orders as needed in the computer system.
Assist with dispatching duties as needed.
Close service orders for billing upon completion of order using the computer system.
Assist in resolving customer problems/complaints.
Check parts in and out of inventory at the branch location to ensure accurate inventory control.
Insure return of warranty parts to corporate warranty department.
Ship and receive parts and equipment for the branch.
Keep parts stock clean and organized.
Generate accurate purchase orders for parts to corporate office and outside vendors.
Perform perpetual inventory as required and assist in annual inventory.
Run daily and monthly reports.
Submit reports as required to corporate office.
Provide technicians with any necessary information needed for their service calls.
Route parts calls as necessary.
Maintain clean and professional office environment.
If necessary, work with factories in obtaining correct parts for service needs.
Performs other duties as required.
Required Education Experience A High School diplomas or the equivalent in experience.
1-3 years of previous administrative experience combined with 2 years of computer experience.
Skills and Abilities Strong windows based computer skills including Microsoft Word and Excel.
Good verbal and written communication skills combined with good interpersonal skills.
High level of accuracy.
Strong attention to detail.
Ability to manage competing priorities and multiple tasks simultaneously.
Typing speed of 50 WPM or higher.
Working Environmental Conditions:
Parts/Stock room and office environment.
Some lifting up to 50 pounds may be required.
Some twisting, bending and stooping associated with stocking of parts.
Some computer usage (mouse and keyboarding) approximately 30%-50% of time.
Some local travel for parts delivery and pick up may be required; additional infrequent travel to corporate office.
Job Type:
Full-time Pay:
$20.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Nashville, TN:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
3 years (Preferred) Work Location:
In person Required Education Experience.
Estimated Salary: $20 to $28 per hour based on qualifications.
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