ADMINISTRATIVE ASSISTANT 3 - 08102023-49002
Nashville, TN Nashville, TN Full-time Full-time $47,496 - $71,400 a year $47,496 - $71,400 a year 8 hours ago 8 hours ago 8 hours ago Job Information State of Tennessee Job Information Opening Date/Time Thur 08/10/2023 12:
00AM Central Time Closing Date/Time Wed 08/23/2023 11:
59PM Central Time Salary (Monthly) $3,958.
00 - $5,950.
00 Salary (Annually) $47,496.
00 - $71,400.
00 Job Type Full-Time City, State Location Nashville, TN Department Environment and Conservation LOCATION OF (1) POSITIONS TO BE FILLED:
DEPARTMENT OF ENVIRONMENT & CONSERVATION, HAZARDOUS WASTE REMEDIAL ACTION FUND DIVISION, DAVIDSON COUNTY For more information, visit the link below:
00074072_aa_3_dor_tdec-job-opp_ps.
pdf (tn.
gov) Qualifications Education and
Experience:
Graduation from an accredited college or university with a bachelor's degree and experience equivalent to four years of increasingly responsible full-time professional staff experience.
Substitution of Education for
Experience:
Additional graduate coursework in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
Substitution of Experience for Education:
Qualifying full-time increasingly responsible sub professional experience, paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Necessary Special
Qualifications:
None.
Examination Method:
Education and Experience, 100%, for Preferred Service positions.
For Executive Service positions, Minimum Qualifications, Necessary Special Qualifications, and Examination Method are determined by the appointing authority.
Summary
Summary:
Under general supervision, is responsible for professional staff work of considerable difficulty in relieving an executive of administrative detail; and performs related work as required.
Distinguishing Features:
An employee in this class performs a variety of general assignments and staff work in relieving an executive of administrative detail.
This class differs from that of Admin Assistant 2 in that an incumbent of the later performs work of lesser difficulty and impact.
This class differs from that of Executive Admin Assistant 1 in that an incumbent of the latter performs duties under more general supervision and duties with a wider scope of impact.
Responsibilities Making Decisions and Solving Problems:
Analyzes, interprets, and enforces existing policies and procedures.
Interpreting the Meaning of Information for Others:
Analyzes proposed and existing legislation/policy/standards/mandates/operating instructions and drafts revision recommendations in order to provide clarity.
Edits annual and other reports to provide updated information.
Staffing Organizational Units:
Makes recommendations on human resources actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
Scheduling Work and Activities:
Schedules executive's travel arrangements, processes approvals, and reconciles costs upon completion of travel.
Maintains calendar of the executive's scheduled meetings.
Helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions.
Schedules executive's appearances.
Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations.
Performing Administrative Activities:
Prepares draft correspondence for executive.
Maintains a variety of standard records and reports.
Performs a variety of general staff administrative duties to support program operations.
Documenting/Recording Information:
Reviews documents in order to ensure accuracy, completeness, and adherence to standards.
Prepares documents to meet agency's needs.
Establishing and Maintaining Interpersonal Relationships:
As required, attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties on behalf of the executive.
Maintains working relationships with general public, persons in other state departments and divisions, officials, and entities in the day-to-day operations of the agency.
Analyzing Data or Information:
Reviews work of others to determine if requirements are met.
Coordinating the Work and Activities of Others:
Assigns, trains, monitors, and evaluates assigned clerical and other staff and their work.
Estimating the Quantifiable Characteristics of Products, Events, or Information:
Consults with executive to determine costs, time, resources, and/or materials needed to complete an initiative.
Evaluating Information to Determine Compliance with Standards:
Verifies eligibility information to ensure federal and state standards are met.
Interacting With Computers:
Utilizes appropriate computer programs to accomplish administrative activities.
Judging the Qualities of Things, Services, or People:
Provides synopses of given environment to executive as requested.
Monitoring and Controlling Resources:
Monitors supplies and reconciles invoices to purchase orders.
Organizing, Planning, and Prioritizing Work:
Gauges daily, weekly, monthly, etc.
workload of executive's and personal duties and plans accordingly.
Training and Teaching Others:
Provides external and internal training of procedures/guidelines as needed.
Monitor Processes, Materials, or Surroundings:
Monitors orders to verify that correct item is ordered, processed, and received.
Monitors time in Edison to ensure employees have entered time correctly and supervisors have approved all exceptions.
Ensures facilities are adequately maintained according to environmental, health, and safety standards.
Monitors inventory of supplies to ensure adequate materials are available.
Communicating with Supervisors, Peers, or Subordinates:
Communicates status of assigned tasks or other relevant information as requested.
Responds and relates well to executive.
Communicating with Persons outside the Organization:
Acts as a liaison between executives' offices such as Governor's Office, departmental staff, local/state/federal agencies, community organizations and groups, courts, and other entities in gaining and giving information.
Operating Vehicles, Mechanized Devices, or Equipment:
May operate state licensed vehicles.
Getting Information:
Represents executive when designated at board, commission, and other meetings to gain information.
Attends legislative and/or executive functions and meetings as required to gain information.
Gathers information on inquires by email, phone, or in person.
Obtains contact information from state websites to provide direction to the general public as needed.
Uses internet search engines (i.
e.
Google) to identify items or products to assist in the creation of requisitions.
Updating and Using Relevant Knowledge:
Participates in training to keep current with job requirements.
Repairing and Maintaining Electronic Equipment:
Performs general repairs and maintains standard office machinery and equipment as necessary.
Competencies Competencies:
Decision Quality Organizing Sizing Up People Action Oriented Comfort Around Higher Management Written Communication Customer Focus Ethics and Values Integrity and Trust Motivating Others Knowledge:
Clerical Communications and Media Computers and Electronics Customer and Personal Service Mathematics Basic Knowledge of Law and Government Skills:
Active Learning Active Listening Learning Strategies Mathematics Monitoring Reading Comprehension Speaking Writing Negotiation Judgment and Decision Making Time Management Abilities:
Mathematical Reasoning Oral Comprehension Oral Expression Time Sharing Written Comprehension Speech Clarity Speech Recognition Tools & Equipment Personal Computer Telephone Cell Phone Fax Machine Printer Scanner Digital Camera Copy Machine Calculator Retail Sales Equipment Other Office Related Equipment as required.
TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver
Qualifications:
A valid driver's license For the past five years, the candidate's driver record must not have record of the following violations:
driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.
Please include your Driver's License Information under the Licenses and Certifications section of your application.
Agencies may allow an exception based on other factors.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
00AM Central Time Closing Date/Time Wed 08/23/2023 11:
59PM Central Time Salary (Monthly) $3,958.
00 - $5,950.
00 Salary (Annually) $47,496.
00 - $71,400.
00 Job Type Full-Time City, State Location Nashville, TN Department Environment and Conservation LOCATION OF (1) POSITIONS TO BE FILLED:
DEPARTMENT OF ENVIRONMENT & CONSERVATION, HAZARDOUS WASTE REMEDIAL ACTION FUND DIVISION, DAVIDSON COUNTY For more information, visit the link below:
00074072_aa_3_dor_tdec-job-opp_ps.
pdf (tn.
gov) Qualifications Education and
Experience:
Graduation from an accredited college or university with a bachelor's degree and experience equivalent to four years of increasingly responsible full-time professional staff experience.
Substitution of Education for
Experience:
Additional graduate coursework in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
Substitution of Experience for Education:
Qualifying full-time increasingly responsible sub professional experience, paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Necessary Special
Qualifications:
None.
Examination Method:
Education and Experience, 100%, for Preferred Service positions.
For Executive Service positions, Minimum Qualifications, Necessary Special Qualifications, and Examination Method are determined by the appointing authority.
Summary
Summary:
Under general supervision, is responsible for professional staff work of considerable difficulty in relieving an executive of administrative detail; and performs related work as required.
Distinguishing Features:
An employee in this class performs a variety of general assignments and staff work in relieving an executive of administrative detail.
This class differs from that of Admin Assistant 2 in that an incumbent of the later performs work of lesser difficulty and impact.
This class differs from that of Executive Admin Assistant 1 in that an incumbent of the latter performs duties under more general supervision and duties with a wider scope of impact.
Responsibilities Making Decisions and Solving Problems:
Analyzes, interprets, and enforces existing policies and procedures.
Interpreting the Meaning of Information for Others:
Analyzes proposed and existing legislation/policy/standards/mandates/operating instructions and drafts revision recommendations in order to provide clarity.
Edits annual and other reports to provide updated information.
Staffing Organizational Units:
Makes recommendations on human resources actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
Scheduling Work and Activities:
Schedules executive's travel arrangements, processes approvals, and reconciles costs upon completion of travel.
Maintains calendar of the executive's scheduled meetings.
Helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions.
Schedules executive's appearances.
Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations.
Performing Administrative Activities:
Prepares draft correspondence for executive.
Maintains a variety of standard records and reports.
Performs a variety of general staff administrative duties to support program operations.
Documenting/Recording Information:
Reviews documents in order to ensure accuracy, completeness, and adherence to standards.
Prepares documents to meet agency's needs.
Establishing and Maintaining Interpersonal Relationships:
As required, attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties on behalf of the executive.
Maintains working relationships with general public, persons in other state departments and divisions, officials, and entities in the day-to-day operations of the agency.
Analyzing Data or Information:
Reviews work of others to determine if requirements are met.
Coordinating the Work and Activities of Others:
Assigns, trains, monitors, and evaluates assigned clerical and other staff and their work.
Estimating the Quantifiable Characteristics of Products, Events, or Information:
Consults with executive to determine costs, time, resources, and/or materials needed to complete an initiative.
Evaluating Information to Determine Compliance with Standards:
Verifies eligibility information to ensure federal and state standards are met.
Interacting With Computers:
Utilizes appropriate computer programs to accomplish administrative activities.
Judging the Qualities of Things, Services, or People:
Provides synopses of given environment to executive as requested.
Monitoring and Controlling Resources:
Monitors supplies and reconciles invoices to purchase orders.
Organizing, Planning, and Prioritizing Work:
Gauges daily, weekly, monthly, etc.
workload of executive's and personal duties and plans accordingly.
Training and Teaching Others:
Provides external and internal training of procedures/guidelines as needed.
Monitor Processes, Materials, or Surroundings:
Monitors orders to verify that correct item is ordered, processed, and received.
Monitors time in Edison to ensure employees have entered time correctly and supervisors have approved all exceptions.
Ensures facilities are adequately maintained according to environmental, health, and safety standards.
Monitors inventory of supplies to ensure adequate materials are available.
Communicating with Supervisors, Peers, or Subordinates:
Communicates status of assigned tasks or other relevant information as requested.
Responds and relates well to executive.
Communicating with Persons outside the Organization:
Acts as a liaison between executives' offices such as Governor's Office, departmental staff, local/state/federal agencies, community organizations and groups, courts, and other entities in gaining and giving information.
Operating Vehicles, Mechanized Devices, or Equipment:
May operate state licensed vehicles.
Getting Information:
Represents executive when designated at board, commission, and other meetings to gain information.
Attends legislative and/or executive functions and meetings as required to gain information.
Gathers information on inquires by email, phone, or in person.
Obtains contact information from state websites to provide direction to the general public as needed.
Uses internet search engines (i.
e.
Google) to identify items or products to assist in the creation of requisitions.
Updating and Using Relevant Knowledge:
Participates in training to keep current with job requirements.
Repairing and Maintaining Electronic Equipment:
Performs general repairs and maintains standard office machinery and equipment as necessary.
Competencies Competencies:
Decision Quality Organizing Sizing Up People Action Oriented Comfort Around Higher Management Written Communication Customer Focus Ethics and Values Integrity and Trust Motivating Others Knowledge:
Clerical Communications and Media Computers and Electronics Customer and Personal Service Mathematics Basic Knowledge of Law and Government Skills:
Active Learning Active Listening Learning Strategies Mathematics Monitoring Reading Comprehension Speaking Writing Negotiation Judgment and Decision Making Time Management Abilities:
Mathematical Reasoning Oral Comprehension Oral Expression Time Sharing Written Comprehension Speech Clarity Speech Recognition Tools & Equipment Personal Computer Telephone Cell Phone Fax Machine Printer Scanner Digital Camera Copy Machine Calculator Retail Sales Equipment Other Office Related Equipment as required.
TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver
Qualifications:
A valid driver's license For the past five years, the candidate's driver record must not have record of the following violations:
driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.
Please include your Driver's License Information under the Licenses and Certifications section of your application.
Agencies may allow an exception based on other factors.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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