Administrative Services Assistant
Nashville, TN Nashville, TN Full-time Full-time $47,496 - $59,496 a year $47,496 - $59,496 a year Administrative Services Assistant (ASA 3) Document Solutions Nashville, TN / Davidson County $47,496 - $59,496 / Year Hybrid Schedule We're Hiring! The Department of General Services for the State of Tennessee is looking for just the right person to fill the role of Administrative Services Assistant and join our team.
The Administrative Services Assistant is a valued member of the Document Solutions division.
In this role, you will be responsible for the organization and maintenance of all shared folders and applications.
You will take the initiative to make workflows more user-friendly and guide all members of the department through these processes.
Your work involves considerable responsibility for developing, implementing, and enforcing pertinent policies and procedures.
You will have an approachable attitude as you will be a point of contact throughout the division providing support and acting as a resource to those who need assistance.
You will be responsible for adapting to the Assistant Commissioner's needs and helping to strategize and implement swift solutions.
You will be highly proficient in Microsoft Office.
The Administrative Services Assistant reports to the Assistant Commissioner of Document Solutions in the Department of General Services with offices in the Tennessee Tower in Downtown Nashville.
It has a hybrid work schedule with in-office and remote workdays according to the needs of the Department.
When you join the Department of General Services, you will enjoy a competitive benefits package, including flexible and hybrid remote schedules; health, dental, vision, and life insurance; tuition assistance; 401K, and retirement plans; employee discounts for personal purchases; free downtown parking; better-than-average sick and annual leave (PTO); plus, State holidays.
The monthly starting salary is $3,958 to $4,958 (determined by experience).
What is the Department of General Services, and what we do? The Department of General Services makes Tennessee State Government work! Literally.
State troopers, and social workers, are a few State employees who couldn't do their jobs without the vehicles we purchase and maintain.
The Department of Transportation relies on us to purchase salt to treat icy roads.
When you visit the State Capitol or other State buildings across Tennessee, our Department has had a hand in it.
We are responsible for operating, managing, and maintaining real estate assets owned by the State.
Even the governor relies on our team to document his appearances and various State events through photography.
Selected as one of the Tennessean's Top Workplaces for the last four years, the Department of General Services' mission is to serve as a trusted partner to deliver mission-focused general services to support Tennessee State government.
Our vision is to create a culture of excellence that produces consistent strategic and innovative support solutions for our State.
We do this with a commitment to four core values:
thorough, engaged, accountable, and motivated.
Commissioner Christi Branscom leads this incredible team of hard-working professionals.
Check out the link at the end of this post to hear what she has to say about working for the Department of General Services.
Are you the person we're looking for? You're self-motivated and highly organized You think strategically, and you're not afraid to take initiative.
You think one step ahead, anticipating feedback and requests that efficiently move projects forward.
You are results-driven and skilled at managing projects while adhering to timelines.
You take a proactive approach to tasks or projects assigned to you.
You can handle multiple projects at one time while maintaining strong attention to detail.
You are customer-focused and highly approachable You are committed to providing top-quality customer service to those you interact with.
You act with the customer in mind and seek to establish and maintain effective relationships with customers and coworkers and gain their trust and respect.
You are warm, pleasant, gracious, and easy to approach and talk to.
You're a great communicator and proficient with Microsoft Office You can effectively communicate with a high degree of competence face-to-face, via telephone, and in writing with all levels of the organization and a broad spectrum of outside agencies, professionals, and vendors.
You will possess excellent presentation, verbal, and written communication skills.
You are experienced and proficient in using Microsoft Office programs such as Outlook, Word, Excel, and PowerPoint.
You possess superior problem-solving skills and are adaptable You think on your feet.
You have the courage to speak up, clearly express expectations, and ask hard questions.
You know how to use logic and imagination to make sense of situations and develop accurate and intelligent solutions.
You are flexible and open to new ideas and approaches.
If this describes you, we invite you to apply today! Please send your resume and letter of interest to email protected .
The position will be posted until filled.
Want to know more about the Department of General Services and where this position fits? The Department of General Services (DGS) is responsible for providing goods and services to the State government of Tennessee.
Our primary customers are other State departments and agencies.
But we also serve vendors wishing to do business with the State and citizens and organizations interested in purchasing surplus government property.
DGS consists of five divisions:
Central Procurement Office (CPO), State of Tennessee Real Estate Management (STREAM), Vehicle and Asset Management (VAM), Document Solutions, and the Division of Administration.
As we proudly provide essential operational needs to all Tennessee State government agencies, we do so with a focus on reducing the administrative cost of government.
This ensures our citizens receive the care and service they deserve and permits more State resources to be directed toward vital programs and services for all Tennesseans.
The Administrative Services Assistant position works in the Document Solutions division, one of five divisions within the Department of General Services.
They are a one-stop-shop for all electronic and printed communication products for State government.
This includes printing, graphics, promotional items, scanning, mailing, and warehousing, as well as onsite and on-location photo and video services.
Document Solutions also prides itself on the speedy production of printed materials and meeting requirements for safe mail delivery on behalf of the State.
And they can also provide these services to other city and county governments and nonprofit organizations in Tennessee.
We are always looking for extremely talented individuals to join our growing team dedicated to serving the great state of Tennessee.
Join us in making a difference for the State of Tennessee! Links:
Details on the State's benefits program:
http:
//bit.
ly/3Ay3ge7 Video message from Commissioner Branscom:
http:
//bit.
ly/3TTQXQi Detailed
Job Description:
add link here Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace.
It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status, or any other category protected by state and/or federal civil rights laws.
Administrative Services Assistant / Document Solutions Revised 9/19/23 Job Type:
Full-time Pay:
$47,496.
00 - $59,496.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Work Location:
Hybrid remote in Nashville, TN 37243.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Administrative Services Assistant is a valued member of the Document Solutions division.
In this role, you will be responsible for the organization and maintenance of all shared folders and applications.
You will take the initiative to make workflows more user-friendly and guide all members of the department through these processes.
Your work involves considerable responsibility for developing, implementing, and enforcing pertinent policies and procedures.
You will have an approachable attitude as you will be a point of contact throughout the division providing support and acting as a resource to those who need assistance.
You will be responsible for adapting to the Assistant Commissioner's needs and helping to strategize and implement swift solutions.
You will be highly proficient in Microsoft Office.
The Administrative Services Assistant reports to the Assistant Commissioner of Document Solutions in the Department of General Services with offices in the Tennessee Tower in Downtown Nashville.
It has a hybrid work schedule with in-office and remote workdays according to the needs of the Department.
When you join the Department of General Services, you will enjoy a competitive benefits package, including flexible and hybrid remote schedules; health, dental, vision, and life insurance; tuition assistance; 401K, and retirement plans; employee discounts for personal purchases; free downtown parking; better-than-average sick and annual leave (PTO); plus, State holidays.
The monthly starting salary is $3,958 to $4,958 (determined by experience).
What is the Department of General Services, and what we do? The Department of General Services makes Tennessee State Government work! Literally.
State troopers, and social workers, are a few State employees who couldn't do their jobs without the vehicles we purchase and maintain.
The Department of Transportation relies on us to purchase salt to treat icy roads.
When you visit the State Capitol or other State buildings across Tennessee, our Department has had a hand in it.
We are responsible for operating, managing, and maintaining real estate assets owned by the State.
Even the governor relies on our team to document his appearances and various State events through photography.
Selected as one of the Tennessean's Top Workplaces for the last four years, the Department of General Services' mission is to serve as a trusted partner to deliver mission-focused general services to support Tennessee State government.
Our vision is to create a culture of excellence that produces consistent strategic and innovative support solutions for our State.
We do this with a commitment to four core values:
thorough, engaged, accountable, and motivated.
Commissioner Christi Branscom leads this incredible team of hard-working professionals.
Check out the link at the end of this post to hear what she has to say about working for the Department of General Services.
Are you the person we're looking for? You're self-motivated and highly organized You think strategically, and you're not afraid to take initiative.
You think one step ahead, anticipating feedback and requests that efficiently move projects forward.
You are results-driven and skilled at managing projects while adhering to timelines.
You take a proactive approach to tasks or projects assigned to you.
You can handle multiple projects at one time while maintaining strong attention to detail.
You are customer-focused and highly approachable You are committed to providing top-quality customer service to those you interact with.
You act with the customer in mind and seek to establish and maintain effective relationships with customers and coworkers and gain their trust and respect.
You are warm, pleasant, gracious, and easy to approach and talk to.
You're a great communicator and proficient with Microsoft Office You can effectively communicate with a high degree of competence face-to-face, via telephone, and in writing with all levels of the organization and a broad spectrum of outside agencies, professionals, and vendors.
You will possess excellent presentation, verbal, and written communication skills.
You are experienced and proficient in using Microsoft Office programs such as Outlook, Word, Excel, and PowerPoint.
You possess superior problem-solving skills and are adaptable You think on your feet.
You have the courage to speak up, clearly express expectations, and ask hard questions.
You know how to use logic and imagination to make sense of situations and develop accurate and intelligent solutions.
You are flexible and open to new ideas and approaches.
If this describes you, we invite you to apply today! Please send your resume and letter of interest to email protected .
The position will be posted until filled.
Want to know more about the Department of General Services and where this position fits? The Department of General Services (DGS) is responsible for providing goods and services to the State government of Tennessee.
Our primary customers are other State departments and agencies.
But we also serve vendors wishing to do business with the State and citizens and organizations interested in purchasing surplus government property.
DGS consists of five divisions:
Central Procurement Office (CPO), State of Tennessee Real Estate Management (STREAM), Vehicle and Asset Management (VAM), Document Solutions, and the Division of Administration.
As we proudly provide essential operational needs to all Tennessee State government agencies, we do so with a focus on reducing the administrative cost of government.
This ensures our citizens receive the care and service they deserve and permits more State resources to be directed toward vital programs and services for all Tennesseans.
The Administrative Services Assistant position works in the Document Solutions division, one of five divisions within the Department of General Services.
They are a one-stop-shop for all electronic and printed communication products for State government.
This includes printing, graphics, promotional items, scanning, mailing, and warehousing, as well as onsite and on-location photo and video services.
Document Solutions also prides itself on the speedy production of printed materials and meeting requirements for safe mail delivery on behalf of the State.
And they can also provide these services to other city and county governments and nonprofit organizations in Tennessee.
We are always looking for extremely talented individuals to join our growing team dedicated to serving the great state of Tennessee.
Join us in making a difference for the State of Tennessee! Links:
Details on the State's benefits program:
http:
//bit.
ly/3Ay3ge7 Video message from Commissioner Branscom:
http:
//bit.
ly/3TTQXQi Detailed
Job Description:
add link here Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace.
It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status, or any other category protected by state and/or federal civil rights laws.
Administrative Services Assistant / Document Solutions Revised 9/19/23 Job Type:
Full-time Pay:
$47,496.
00 - $59,496.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Work Location:
Hybrid remote in Nashville, TN 37243.
Estimated Salary: $20 to $28 per hour based on qualifications.
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