EXECUTIVE ADMINISTRATIVE ASSISTANT - 51340
Nashville, TN Nashville, TN Full-time Full-time $5,508 a month $5,508 a month 7 hours ago 7 hours ago 7 hours ago Executive Service EXECUTIVE ADMINISTRATIVE ASSISTANT Division of TennCare Nashville, TN Minimum Monthly Salary $5,508/month TennCare compensation is equitable and will be based on education and experience for a qualified candidate in accordance with Department of Human Resources (DOHR) policy.
Closing date:
10/25/2023 This position requires a background check.
Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
The Division of TennCare is dedicated to providing our employees with a hybrid work environment.
All TennCare positions have a combination of work from home and work in the office, which varies by position, department, and business need.
You may review the specific expectations with our hiring team.
Who we are and what we do:
TennCare is Tennessee's managed care Medicaid program that provides health insurance coverage to certain groups of low-income individuals such as pregnant women, children, caretaker relatives of young children, older adults, and adults with physical disabilities.
TennCare provides coverage for approximately 1.
7 million Tennesseans and operates with an annual budget of approximately $14 billion.
It is run by the Division of TennCare with oversight and some funding from the Centers for Medicare and Medicaid Services (CMS).
TennCare's mission is to improve the lives of Tennesseans by providing high-quality cost-effective care.
To fulfill that purpose, we equip each employee for active participation and empower teams to communicate and worked collaboratively to improve organizational processes in order to make a difference in the lives our members.
Because of the positive impact TennCare has on the lives of the most vulnerable Tennesseans, TennCare employees report that their work provides them with a sense of meaning, purpose, and accomplishment.
TennCare leadership understands that employees are our most valuable resource and ensures professional and leadership development are a priority for the agency.
Job Overview:
The Executive Administrative Assistant supports the TennCare Deputy Director and Chief of Staff.
The Executive Administrative Assistant will work independently, communicate clearly, take initiative, demonstrate a high-level of organization, navigate uncertainty, and collaborate with the Executive team and other TennCare partners to ensure day-to-day operations run smoothly.
Key
Responsibilities:
Continually monitor the Deputy Director and Chief of Staff's email accounts and handle sensitive information in a confidential manner.
Manage and coordinate the Deputy Director and Chief of Staff s calendars.
Organize meetings and conference calls by sending out invitations, such as reserving conference rooms or virtual meeting platform (e.
g.
, WebEx, MS Teams) and greeting and assisting visitors to the correct meeting location.
Submit hiring and other position-related requests and assist in all executive team onboarding, such as scheduling interviews and processing new hire paperwork.
Maintain a relationship with TennCare Human Resources and serve as HR Liaison for the executive team.
Maintain staff records and tracking of performance management processes.
Organize travel arrangements for the Deputy Director and Chief of Staff as well as other executive team members as needed.
Prepare travel-related expense claims and process through Edison.
Ensure time administration is entered properly and approved in Edison on each pay period for each staff person in the designated areas.
Work independently with minimal supervision.
Maintain office supplies by checking stock to determine inventory level, ordering supplies, and storing supplies in an organized manner.
Perform other duties as assigned, including serving as executive administrative back-up to the TennCare Director.
Minimum
Qualifications:
2
years of administrative assistant experience Strong proficiency in Microsoft Office suite including Word, Excel, PowerPoint, Outlook, Teams, and Visio Excellent written and verbal communication skills, alongside good questioning and listening abilities Demonstrated time management skills and proven ability to manage multiple tasks simultaneously while completing work within allocated time frames Self-starter attitude with the capacity to work both independently and collaboratively Desirable
Qualifications:
Bachelor's degree Experience with procurement processes for small purchase amounts such as office supplies Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace.
It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Closing date:
10/25/2023 This position requires a background check.
Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
The Division of TennCare is dedicated to providing our employees with a hybrid work environment.
All TennCare positions have a combination of work from home and work in the office, which varies by position, department, and business need.
You may review the specific expectations with our hiring team.
Who we are and what we do:
TennCare is Tennessee's managed care Medicaid program that provides health insurance coverage to certain groups of low-income individuals such as pregnant women, children, caretaker relatives of young children, older adults, and adults with physical disabilities.
TennCare provides coverage for approximately 1.
7 million Tennesseans and operates with an annual budget of approximately $14 billion.
It is run by the Division of TennCare with oversight and some funding from the Centers for Medicare and Medicaid Services (CMS).
TennCare's mission is to improve the lives of Tennesseans by providing high-quality cost-effective care.
To fulfill that purpose, we equip each employee for active participation and empower teams to communicate and worked collaboratively to improve organizational processes in order to make a difference in the lives our members.
Because of the positive impact TennCare has on the lives of the most vulnerable Tennesseans, TennCare employees report that their work provides them with a sense of meaning, purpose, and accomplishment.
TennCare leadership understands that employees are our most valuable resource and ensures professional and leadership development are a priority for the agency.
Job Overview:
The Executive Administrative Assistant supports the TennCare Deputy Director and Chief of Staff.
The Executive Administrative Assistant will work independently, communicate clearly, take initiative, demonstrate a high-level of organization, navigate uncertainty, and collaborate with the Executive team and other TennCare partners to ensure day-to-day operations run smoothly.
Key
Responsibilities:
Continually monitor the Deputy Director and Chief of Staff's email accounts and handle sensitive information in a confidential manner.
Manage and coordinate the Deputy Director and Chief of Staff s calendars.
Organize meetings and conference calls by sending out invitations, such as reserving conference rooms or virtual meeting platform (e.
g.
, WebEx, MS Teams) and greeting and assisting visitors to the correct meeting location.
Submit hiring and other position-related requests and assist in all executive team onboarding, such as scheduling interviews and processing new hire paperwork.
Maintain a relationship with TennCare Human Resources and serve as HR Liaison for the executive team.
Maintain staff records and tracking of performance management processes.
Organize travel arrangements for the Deputy Director and Chief of Staff as well as other executive team members as needed.
Prepare travel-related expense claims and process through Edison.
Ensure time administration is entered properly and approved in Edison on each pay period for each staff person in the designated areas.
Work independently with minimal supervision.
Maintain office supplies by checking stock to determine inventory level, ordering supplies, and storing supplies in an organized manner.
Perform other duties as assigned, including serving as executive administrative back-up to the TennCare Director.
Minimum
Qualifications:
2
years of administrative assistant experience Strong proficiency in Microsoft Office suite including Word, Excel, PowerPoint, Outlook, Teams, and Visio Excellent written and verbal communication skills, alongside good questioning and listening abilities Demonstrated time management skills and proven ability to manage multiple tasks simultaneously while completing work within allocated time frames Self-starter attitude with the capacity to work both independently and collaboratively Desirable
Qualifications:
Bachelor's degree Experience with procurement processes for small purchase amounts such as office supplies Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace.
It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
