Operations Construction Coordinator
3.
9 Full-time Full Job Description Operations Construction Coordinator - Nashville Do you want to play a role in global commerce? In this role, you'll provide project coordination and office support to our Operations Construction Manager in our Nashville market, as well as serve as additional support for the Cincinnati and Columbus markets.
The ideal candidate thrives in a fast-paced and customer-centric environment where they'll balance multiple priorities and respond to internal and external customer needs.
This is an exciting opportunity to leverage your project coordination skills to support a dynamic team in a fast-growing industrial market supporting some of the biggest names in logistics & e-commerce.
What's needed in order to do that:
Draft and edit all relevant project information, process for party signatures, and enter all contracts, addendums, and change orders for make-readys, tenant improvements and major capital construction projects into PeopleSoft and the Project Tracker.
Review and enter invoices into PeopleSoft.
Review and maintain contractor insurance files and solicit updates as required before payment.
Ensure costs are coded correctly and are in-line with the corresponding contract - including communicating with the contractor, subcontractor, vendors and/or consultants to understand appropriate costing and coordinating with the OCM team.
Investigate clerical errors with cross-functional business units to resolve accounting, invoicing, and purchase orders issues.
Prepare reports, monthly accruals, and budget-to-actual based on contracted costs.
Maintain the project filing directory on Box and DRS, ensuring contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
Act as primary point of contact for projects on accounting processes and procedures.
Educate contractors on Prologis accounting process requirements.
Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for the Cerritos team.
Coordinate customer notifications with Real Estate & Customer Experience Teams.
Handle all incoming calls, route calls to the appropriate person or department, take messages and answer general inquiries.
Greet visitors to the office.
Schedule all pickups and deliveries for courier service and process mail on a daily basis.
Order and maintain breakroom and office supplies on a weekly basis.
Schedule routine and preventative maintenance for copiers, postage and other business machines.
Act as primary point of contact for office related vendors performing services in the office.
Other duties as assigned.
Tell us if you're ready.
Minimum of 3 years' experience in project coordination or administrative support; construction project coordination is preferred.
Familiarity in contract administration is required.
Proficient knowledge of the Microsoft Office Suite (e.
g.
, Word, Excel, PowerPoint, Outlook).
Experience in utilizing an enterprise accounting system - PeopleSoft or similar.
Ability to carry out specific oral and written instructions from several OCMs and ability to pitch-in to support other members of the Nashville market team as requested.
Meticulous attention to detail and accuracy.
Execute responsibilities with a sense of urgency and follow-through.
Customer service mind-set and a team player mentality.
Positive, proactive work ethic and approach.
Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors.
Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.
Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.
All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents.
Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits.
Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation.
We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
9 Full-time Full Job Description Operations Construction Coordinator - Nashville Do you want to play a role in global commerce? In this role, you'll provide project coordination and office support to our Operations Construction Manager in our Nashville market, as well as serve as additional support for the Cincinnati and Columbus markets.
The ideal candidate thrives in a fast-paced and customer-centric environment where they'll balance multiple priorities and respond to internal and external customer needs.
This is an exciting opportunity to leverage your project coordination skills to support a dynamic team in a fast-growing industrial market supporting some of the biggest names in logistics & e-commerce.
What's needed in order to do that:
Draft and edit all relevant project information, process for party signatures, and enter all contracts, addendums, and change orders for make-readys, tenant improvements and major capital construction projects into PeopleSoft and the Project Tracker.
Review and enter invoices into PeopleSoft.
Review and maintain contractor insurance files and solicit updates as required before payment.
Ensure costs are coded correctly and are in-line with the corresponding contract - including communicating with the contractor, subcontractor, vendors and/or consultants to understand appropriate costing and coordinating with the OCM team.
Investigate clerical errors with cross-functional business units to resolve accounting, invoicing, and purchase orders issues.
Prepare reports, monthly accruals, and budget-to-actual based on contracted costs.
Maintain the project filing directory on Box and DRS, ensuring contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
Act as primary point of contact for projects on accounting processes and procedures.
Educate contractors on Prologis accounting process requirements.
Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for the Cerritos team.
Coordinate customer notifications with Real Estate & Customer Experience Teams.
Handle all incoming calls, route calls to the appropriate person or department, take messages and answer general inquiries.
Greet visitors to the office.
Schedule all pickups and deliveries for courier service and process mail on a daily basis.
Order and maintain breakroom and office supplies on a weekly basis.
Schedule routine and preventative maintenance for copiers, postage and other business machines.
Act as primary point of contact for office related vendors performing services in the office.
Other duties as assigned.
Tell us if you're ready.
Minimum of 3 years' experience in project coordination or administrative support; construction project coordination is preferred.
Familiarity in contract administration is required.
Proficient knowledge of the Microsoft Office Suite (e.
g.
, Word, Excel, PowerPoint, Outlook).
Experience in utilizing an enterprise accounting system - PeopleSoft or similar.
Ability to carry out specific oral and written instructions from several OCMs and ability to pitch-in to support other members of the Nashville market team as requested.
Meticulous attention to detail and accuracy.
Execute responsibilities with a sense of urgency and follow-through.
Customer service mind-set and a team player mentality.
Positive, proactive work ethic and approach.
Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors.
Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.
Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.
All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents.
Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits.
Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation.
We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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