Administrative Assistant
is seeking to hire a Administrative Assistant for our client in Nashville, TN!
Benefits Available!
Weekly Pay!
$26.00/Hour
JOB SUMMARY (Primary purpose of the position.)
The Administrative Assistant is responsible for providing a high level of professionalism and confidentiality in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful, and efficient.
GENERAL RESPONSIBILITIES (The essential responsibilities and accountabilities of this position including interactions with other departments and outside vendors, if applicable, in PRIORITY order.)
Administrative Support-Performs complex administrative duties, including coordinating resources across corporate functions. Composes routine correspondence with internal and external contacts.
Executive Calendar Management-Manage multiple Outlook Calendars. Interaction with both internal and external executives and assistants, as well as consultants and vendor partners. Coordination of a variety of complex executive meetings. Must be able to use best judgment to prioritize the executive's time based on greatest need. Travel scheduling for multiple executives, logistics manipulation, and problem-solving.
Time Management-Conserves executive's time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.
Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and properly storing legal agreements.
Event Coordinating-Plan functions as requested, including negotiation with outside vendors for services.
Project Management-Lead multiple projects simultaneously; utilize exceptional follow-up skills.
Communications-Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.
Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions.
Oversee and ensure adequate supplies for department.
Completes all arrangements for new departmental employees (schedules new employee orientation, secures technical assets such as computer and mobile phone, and Code of Conduct sessions, etc.).
Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.
Complete other duties as assigned.
Experience:
3
years
EDUCATION :
High School Graduate/Equivalent
Bachelor's Degree Preferred
OTHER/SPECIAL QUALIFICATIONS (Required licenses, certificates, specific skills, personal traits, e.g., RN, CPA, able to type 90 wpm, detail orientation.)
Ability to handle confidential information appropriately.
Proficient at Microsoft Word, Excel, Outlook and Power Point.
High degree of flexibility required.
Good interpersonal skills.
Good organizational skills.
Ability to multi-task and work independently with minimal supervision.
Detail oriented.
Ability to effectively communicate.
Ability to work and participate in a team environment within and across departments.
Demonstrate service oriented mindset.
Some overtime may be required.
PHYSICAL DEMANDS/WORKING CONDITIONS (Specific statements of physical effort required and description of work environment; e.g., prolonged sitting at CRT., required travel %)Estimated Salary: $20 to $28 per hour based on qualifications.
Benefits Available!
Weekly Pay!
$26.00/Hour
JOB SUMMARY (Primary purpose of the position.)
The Administrative Assistant is responsible for providing a high level of professionalism and confidentiality in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful, and efficient.
GENERAL RESPONSIBILITIES (The essential responsibilities and accountabilities of this position including interactions with other departments and outside vendors, if applicable, in PRIORITY order.)
Administrative Support-Performs complex administrative duties, including coordinating resources across corporate functions. Composes routine correspondence with internal and external contacts.
Executive Calendar Management-Manage multiple Outlook Calendars. Interaction with both internal and external executives and assistants, as well as consultants and vendor partners. Coordination of a variety of complex executive meetings. Must be able to use best judgment to prioritize the executive's time based on greatest need. Travel scheduling for multiple executives, logistics manipulation, and problem-solving.
Time Management-Conserves executive's time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.
Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and properly storing legal agreements.
Event Coordinating-Plan functions as requested, including negotiation with outside vendors for services.
Project Management-Lead multiple projects simultaneously; utilize exceptional follow-up skills.
Communications-Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.
Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions.
Oversee and ensure adequate supplies for department.
Completes all arrangements for new departmental employees (schedules new employee orientation, secures technical assets such as computer and mobile phone, and Code of Conduct sessions, etc.).
Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.
Complete other duties as assigned.
Experience:
3
years
EDUCATION :
High School Graduate/Equivalent
Bachelor's Degree Preferred
OTHER/SPECIAL QUALIFICATIONS (Required licenses, certificates, specific skills, personal traits, e.g., RN, CPA, able to type 90 wpm, detail orientation.)
Ability to handle confidential information appropriately.
Proficient at Microsoft Word, Excel, Outlook and Power Point.
High degree of flexibility required.
Good interpersonal skills.
Good organizational skills.
Ability to multi-task and work independently with minimal supervision.
Detail oriented.
Ability to effectively communicate.
Ability to work and participate in a team environment within and across departments.
Demonstrate service oriented mindset.
Some overtime may be required.
PHYSICAL DEMANDS/WORKING CONDITIONS (Specific statements of physical effort required and description of work environment; e.g., prolonged sitting at CRT., required travel %)Estimated Salary: $20 to $28 per hour based on qualifications.
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