Program Manager

Company Name:
Vanderbilt University
## Description
Job Summary
Provides strategic leadership for the creation, coordination, execution and growth of very large, complex events or programs/services that are expected to experience significant change, expansion or evolution over time. Provides supervision and management of multiple staff members working to support the events or program/service.
Key Functions and Expected Performances
1. Directs long-range strategic planning for the program, including the setting of goals and objectives. Also manages the day to day operations of the program.
1a. Serves as the primary liaison between the NIH (National Institute of Health), National Coordinating Center, and Data Management Center for the Stroke Network Grant (funded by the National Institute of Neurological Disorders and Stroke) within Vanderbilt's Cerebrovascular Clinical Research Office.
1b. May assist, as needed, with overseeing additional projects within the Cerebrovascular Clinical Research Office.
1c. Creates, implements, and oversees policies and procedures affecting the program. Develops and implements written, multicenter study plans (including Standard Operating Procedures and Monitoring Plans) in order to streamline project workflow, provide accountability, set milestones, and identify expectations in order to ensure the project's overall success.
1d. Oversees the collection, compilation, and analysis of program activity data against goals, objectives and timelines.
1e. Develops and implements improvements to the program.
1f. Researches trends and implements strategies to promote continued improvements, growth and expansion of the program.
2. Develops, manages and implements public relations efforts for the program.
2a. Manages the dissemination of news and information about the program to relevant audiences internally and externally.
2b. Provides information on the program in response to inquiries from the media, the general public, faculty, staff, students, educators and other audiences.
2c. Assures program contract and regulatory compliance. Oversees the program's legal contracting process between Vanderbilt University Medical Center and participating institutional partners.
2d. Ensures that the Greater Tennessee Stroke Network complies with all applicable international, federal, state, local, and institutional clinical research laws and guidelines.
2e. Acts as spokesperson for the event program in local media.
2f. Identifies, researches, and selects appropriate institutional partners who will participate in the Stroke Network program.
2g. Organizes and/or attends committee meetings, collaborator meetings, and internal operational meetings related to the Greater Tennessee Stroke Network program (which may require travel).
2h. Distributes and updates (as necessary) all clinical trial training materials (ie: videos, questionnaires, presentations, newsletters, etc.) for participating Greater Tennessee Stroke Network trial sites (and may assist with their development). May require travel to participating sites to conduct initial and/or ongoing clinical trial training.
3. Oversees the planning and execution of the program.
3a. Oversees the development of the overall logistical plan necessary to successfully carry out the program.
3b. Responsible for fostering a strong relationship with participating clinical trial sites and encouraging subject enrollment into the Greater Tennessee Stroke Network's clinical trials. Responsible for the general oversight of selected satellite hospital sites.
3c. Provides professional leadership in the execution of day-to-day program activities.
3d. Writes specifications, negotiates and monitors agreements for the procurement of services, supplies and equipment, according to University Purchasing policies and guidelines.
3e. Ensures that the Greater Tennessee Stroke Network complies with all applicable international, federal, state, local, and institutional clinical research laws and guidelines.
3f. Provides guidance on the appropriate documentation of the event or program to ensure compliance with Vanderbilt policies and procedures, as well as those of the funding source, whether it be industry or the NIH.
3g. Responsible for ensuring that participating Greater Tennessee Stroke Network clinical trial sites adhere to applicable regulations, for setting appropriate standards in order to maintain overall study compliance and safety, and for implementing corrective action plans when risks are identified at participating sites.
3h. Responsible for implementing/overseeing methods for data capture, verification, reporting, and resolution for all Greater Tennessee Stroke Network sites.
3i. Assists with initial and ongoing clinical trial institutional approval at participating clinical trial sites.
3j. Develops, writes, and presents comprehensive statistical and narrative program reports for the Greater Tennessee Stroke Network. Reports may reflect current and future financial, safety, compliance, and enrollment milestones.
4. Designs, implements, and manages financial development of the program.
4a. Forecasts, analyzes, prepares and implements annual budgets.
4b. Has full budgetary accountability for the event or program.
4c. Prepares monthly status reports on all accounts.
4d. Oversees financial well-being of the event or program by analyzing cost effectiveness and exercising cost controls.
4e. Approves and monitors budget expenditures.
4f. Provides direction and oversight for fund raising activities and events.
4g. May write grant and contract proposals to develop funding sources.
5. Manages staff, students and volunteers supporting the program.
5a. When applicable, makes employment decisions including hiring, transfer, promotion and termination decisions consistent with Human Resource policies for staff associated with the program.
5b. Defines the qualifications and performance expectations for all staff positions associated with the program through the Performance Development system, including department specific job descriptions and measurable performance standards.
5c. Coordinates or provides for the training of staff as needed.
5d. Assigns and reviews the work of direct reports and other staff supporting the program.
5e. Conducts annual performance evaluations for staff and student workers when applicable.
5f. Provides constructive performance feedback to staff and students, and mentors staff as appropriate.
5g. When applicable, delegates work to Data Collectors appropriately in order to ensure data completion for the program.
6. Grants Management
6a. Conducts grant research to find potential funding opportunities.
6b. May assist in writing grant proposals based upon established guidelines.
6c. Tracks and monitors expenditures against budget.
6d. Submits progress reports to funding source or Program Director.
6e. Identifies additional funding opportunities for research projects available through industry and pharmaceutical companies.
## Basic Qualifications
Job requires Bachelor''s and 3 years of experience or the equivalent.
Job: Professional and Managerial
Primary Location: TN-Nashville-Village at Vanderbilt
Organization: Neurology-Macdonald 104401
Job Posting: May 9, 2014, 12:41:31 PM
Unposting Date: May 14, 2014, 11:59:00 PM
Req ID: 1406466

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