Office Assistant

Vicki M Abernathy


141 Neese Drive Apt E15


Nashville, TN 37211


615-268-7919


 


 


SUMMARY


Hard working, exceptional Administrative Assistant with work ethic and a positive attitude.


Supported as many as 25 people at any given time while remaining an excellent steward of time and accomplishing all the tasks given. A diligent, cooperative team player who has excellent communication skills.


 


PROFESSIONAL EXPERIENCE


Vaco Staffing Solutions                                                                                                                           October 2015- present


Various Temporary Assignments


Processed credit card payments, data entry, file management, bank deposits, and receptionist


Companies include: Freeman Webb Property Management, Direct General Insurance Corporate Office, Care Spot, McAlpine Interiors


 


Peabody College at Vanderbilt University, Department of Special Education                              March 2014–May 2014


Administrative Assistant II



  • Managed travel and calendar for Chair of the department

  • Answered main department line and, assisting callers as needed, directed them to appropriate individuals

  • Initiated processes for reimbursement of expenses

  • Coordinated departmental events and monthly faculty meetings and recorded minutes

  • Initiated work orders for repairs, managed off-site storage, and maintained conference room reservations

  • Reconciled monthly ledger reports, reviewed and approved proposed expenditures to ensure compliance for  55 grants

  • Reviewed and approved monthly timesheets for student positions


 


Vanderbilt University, Department of Physics and Astronomy                                                       August 2006–March 2014


Administrative Assistant I



  • Supported one professor (50% of my time) and approximately 25 other professors and post doctorates.

  • Handled all their reimbursements and travel expenses and arrangements including flight, car, and hotel for trips.

  • Scheduled meetings

  • Prepared two complicated annual reports utilizing Microsoft Word and Excel

  • Updated the main professor’s resume’ (with talks, papers, and honors).

  • Maintained calendars through Outlook.

  • Screened emails and forwarded to appropriate parties.

  • Assisted with reformation of policies regarding expense tracking that save the University substantial annual percentages.


 


Various temporary positions with Randstad and Vanderbilt Temporary Services                          May 2004- August 2006


Administrative Assistant



  • Vanderbilt- political science, admitting, nephrology, and event support planning at the law school

  • National Seating and Mobility, Inc.- Performed insurance verification and scheduled  appointments for clients who required mobility assistance, i. e. wheelchairs and scooters

  • R. H. Boyd Publishing Company- Assisted the  Marketing Manager with emails, filing, faxing, paperwork, office management and email screening


 


 


 


 


Healthcare Corporation of America                                                                                                   December 1996- May 2004


Senior Contract Analyst



  • Assured  HIPPA compliance for vendors

  • Performed Contract management, maintained an Access database of all IT contracts.

  • Acted as liaison between HCA IT managers and 3 outside vendors for the Contractor Management process

  • Responsible for clearing over $5 million in match exceptions

  • Enabled payment to vendors.

  • Responsible for the transition to the new HIPPA laws for over 300 vendors, tracking responses, and following up


 


EDUCATION



  • Master of Science in Education, Guidance and Counseling, Tennessee State University, Nashville, TN

  • Bachelor of Science in Education, Recreation and Park Administration, University of Memphis, Memphis, TN


 

  • ID#: 100294
  • Location: Nashville, TN , 37211

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