Receptionist / Office Assistant

Karen M. Shannon


To advance my career by leveraging my managerial ability and or the human relations skills obtained in both my education and current positions.


 1985 - 1990                    Nashville State Technical Institute   Nashville, TN

A.S. Office Administration

2003 – 2004                   Trevecca Nazarene University  Nashville, TN

B.A. Management and Human Relations

Work experience







2016 – Present Belmont University – Human Resources Assistant

  • Receptionist/Administrative Assistant

  • Reconcile Monthly expenditures on department credit card

  • Provide clerical, data entry and scanning support for all new hire and HR processes

  • Primary responsible for all new Adjunct hire processes (150+) and sumer/camp worker hires (500+)

  • Work with confidential information

2014 – 2016 – YMCA Middle TN – School As Services and Y-Cap

  • Administrative Assistant/Receptionist

  • Answer incoming phone calls

  • Verify expenditures on company credit card

  • Scan monthly files to shared drive

1990 – 2014 Vanderbilt University – Campus Recreation Nashville, TN


2003 – 2014 - Administrative Assistant I to the Director

  • Coordinate security transport of deposits with Vanderbilt Police Department

  • Review and maintain revenue transport logs

  • Departmental monthly expenditure tracking and reconciliation

  • Supply and equipment ordering from external vendors for supplies and equipment

  • Departmental resource for handling HR issues

  • Verify I-9’s

  • Liaison with student work-study office

  • Oversee paper and on-line registration for youth and collegiate recreation programs

  • Verify and approve expenditures on department credit card

  • Coordinate internal departmental purchase orders, outside vendor purchase orders, and facility use requests

  • Verify employment documents for student employees

  • Supervise one full time employee

  • Compile and prepare camp brochures, registration materials, and rules pamphlets.

  • Organize conferences and special events

  • Made travel arrangements for Director and other staff members

  • Perform various administrative duties for ten (10+) staff members

  • Event planning

1996 – 2003  Office Assistant IV

  • Perform various duties for eight (8+) staff members.

  • Receptionist

  • Process paper and on-line registration for youth and collegiate recreation programs

  • Process facility/field and van reservations

  • Prepare payroll action forms for new employees

  • Process payroll

  • Draft written material to flyers/letters

  • Filing

  • Bookkeeping

  • Supervise student worker(s)

  • Reconcile budget sheets to insure invoices are paid

  • Prepare daily deposits for all OCR revenue

  • Reconcile revenue from the welcome center, equipment services, and outdoor recreation

  • Coordinate security transport with office of Security to Cashier’s Office

  • Review and maintaining revenue transport logs

  • Assist director with all monthly revenue tracking sheets

  • Coordinate internal departmental purchase orders, outside vendor purchase orders, and facility use requests

1990 – 1996  Secretary II

  • Receptionist

  • Customer service at front desk

  • Maintain files for correspondence, records, and reports

  • Handled various reservations – van, intramural, & summer camp

  • Filing

  • Prepare daily deposits

  • Performed various duties for eight (8+) staff members



Work Related Skills

Copier, Scan, Fax, Microsoft Office, Multi-line phone, Banner, PeopleAdmin software



References Available Upon Request



  • ID#: 145275
  • Location: Nashville, TN , 37207

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