Receptionist / Office Assistant


Karen M. Shannon



















Objective



To advance my career by leveraging my managerial ability and or the human relations skills obtained in both my education and current positions.



Education



 1985 - 1990                    Nashville State Technical Institute   Nashville, TN


A.S. Office Administration


2003 – 2004                   Trevecca Nazarene University  Nashville, TN


B.A. Management and Human Relations



Work experience


 


 


 


 


 



 


2016 – Present Belmont University – Human Resources Assistant



  • Receptionist/Administrative Assistant

  • Reconcile Monthly expenditures on department credit card

  • Provide clerical, data entry and scanning support for all new hire and HR processes

  • Primary responsible for all new Adjunct hire processes (150+) and sumer/camp worker hires (500+)

  • Work with confidential information


2014 – 2016 – YMCA Middle TN – School As Services and Y-Cap



  • Administrative Assistant/Receptionist

  • Answer incoming phone calls

  • Verify expenditures on company credit card

  • Scan monthly files to shared drive


1990 – 2014 Vanderbilt University – Campus Recreation Nashville, TN


 


2003 – 2014 - Administrative Assistant I to the Director



  • Coordinate security transport of deposits with Vanderbilt Police Department

  • Review and maintain revenue transport logs

  • Departmental monthly expenditure tracking and reconciliation

  • Supply and equipment ordering from external vendors for supplies and equipment

  • Departmental resource for handling HR issues

  • Verify I-9’s

  • Liaison with student work-study office

  • Oversee paper and on-line registration for youth and collegiate recreation programs

  • Verify and approve expenditures on department credit card

  • Coordinate internal departmental purchase orders, outside vendor purchase orders, and facility use requests

  • Verify employment documents for student employees

  • Supervise one full time employee

  • Compile and prepare camp brochures, registration materials, and rules pamphlets.

  • Organize conferences and special events

  • Made travel arrangements for Director and other staff members

  • Perform various administrative duties for ten (10+) staff members

  • Event planning


1996 – 2003  Office Assistant IV



  • Perform various duties for eight (8+) staff members.

  • Receptionist

  • Process paper and on-line registration for youth and collegiate recreation programs

  • Process facility/field and van reservations

  • Prepare payroll action forms for new employees

  • Process payroll

  • Draft written material to flyers/letters

  • Filing

  • Bookkeeping

  • Supervise student worker(s)

  • Reconcile budget sheets to insure invoices are paid

  • Prepare daily deposits for all OCR revenue

  • Reconcile revenue from the welcome center, equipment services, and outdoor recreation

  • Coordinate security transport with office of Security to Cashier’s Office

  • Review and maintaining revenue transport logs

  • Assist director with all monthly revenue tracking sheets

  • Coordinate internal departmental purchase orders, outside vendor purchase orders, and facility use requests


1990 – 1996  Secretary II



  • Receptionist

  • Customer service at front desk

  • Maintain files for correspondence, records, and reports

  • Handled various reservations – van, intramural, & summer camp

  • Filing

  • Prepare daily deposits

  • Performed various duties for eight (8+) staff members


 


 


Work Related Skills


Copier, Scan, Fax, Microsoft Office, Multi-line phone, Banner, PeopleAdmin software


 


 


References Available Upon Request


 



 

  • ID#: 145275
  • Location: Nashville, TN , 37207

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